Chapter-2

Chapter-2 Main conditions to be followed while sending postal articles by post

3. The configuration and weight of a letter:

(1) The length, breadth and thickness of a letter shall not exceed 900 millimetre in total and one of the dimensions among the length, breadth and thickness shall not exceed 600 millimetre. If rounded, the sum of the length and two times the diameter may be equal to a maximum of 1040 millimetre. But no single dimension shall exceed 900
millimetre.
(2) In the case of letter of thin size the length and breadth shall not be less than 140mm×90mm and, if rounded, the sum of the length and two times the diameter must be all up to 170 mm. But any one dimension must not be less than 100mm.
(3) The maximum weight of a letter must not exceed 2 kg. There must be sufficient space for the address, postal stamp and the label to be pasted by the post office in the front side of the letter.

4. In case the article inside the letter should be carried with caution and care, it shall be packed well inside a box of wood or cardboard and delivered to the post office by writing the word “CAUTION” in red letters.

5. Postal letter:
……………. Private entrepreneurs in using their postal letter pursuant to the postal letter brought into general use by the Postal Service are required to comply with the following:

Amended by the Second Amendment.
Deleted by the Second Amendment and remaining word of the first sentence again deleted by the Third
Amendment.
(a) The postal letter must be of robust paper with a maximum of length and border up to 140mm×115mm to 140mm×90mm.
(b) The stamp required for the postal charge must be affixed on the right hand side above the written address.
(c) The postal letter must not be enclosed within an enclosure of any kind or folded, cut or changed in any manner.
(d) On the top right hand side of the postal letter the address of the addressee or franking machine stamp must be affixed and the necessary matter may be written on the left hand side of the front and the back side.
(e) Any label in addition to the postage stamp for the postal charge, the name of the addressee and the name of the sender may be affixed without spoiling the configuration of the postal letter, but the label regarding the
name and address of the addressee must not be affixed in any place other than the right hand side of the front of the postal letter.
(f) A specimen of a commercial article or any other similar matter must not be affixed on the postal letter. However, a picture, a ticket of any kind and a label containing the name and address of the sender may be affixed only at
the back side and left hand side of the postal letter.
(g) A postal letter in which the payable postal stamp for the postal charge has not been affixed shall be sent to the Returned Letter Section for destruction.
(h) Any postal letter where the afore-mentioned rules have not been complied with, apart from one where the postage stamp for the postal charge has not been affixed shall be deemed as a letter only.
6. ………..

Amended by the Second Amendment.
 Repealed by the Second Amendment.

7. Aerogramme:
(a) An Aerogramme is a properly folded and pasted article, which when folded must not exceed the configuration of a postal letter. On the left of a folded aerogramme should be written “Nepal” and “Aerogramme” and the word
“Aerogramme” must be underlined.
(b) Postage stamp must be affixed on the right and name and full address of the addressee written below it, and the name and address of the sender may be written at the back of the aerogramme.
(c) Nothing should be enclosed within the aerogramme. If enclosed, it will go by surface mail. Nothing other than the postage stamp must be affixed on it.
(d) Private entrepreneurs may utilize aerogramme prepared in the same manner as that of the Department.
(e) The colour of the aerogramme brought in use by private entrepreneur must be “blue”.
(f) The postal charge payable for an aerogramme must be paid in advance inthe form of a postage stamp.
(g) Aerogramme, where the above mentioned conditions have not been fulfilled, shall be deemed as a letter. If it contains internal postal article, an amount equivalent to two times the postal charge shall be appropriated
upon delivery.

8. Special Mail (Express Delivery):

Provision shall be made to dispatch unregistered postal article by special mail within a maximum distance of Two
miles from a post office. Special fee for special mail and additional postage stamp as prescribed by the Government of Nepal must be paid for each postal article. Special mail must be written on the top right hand corner of the front of the postal  article. The kind of postal article that may be dispatched through special mail, the name of the post office capable of dispatching and delivering special mail and other related matters shall be as specified by the Director General and published in the Nepal Gazette.

9. ………
10. Printed documents:
(a) “Printed document” means a document or copied article on paper or cardboard that is printed, engraved, litho-copied, mimeographed or photographed, all kinds of newspapers and magazine, book/leaflet, music, visiting card, address card, proof of print, engraved photograph or photo album and information prepared by immediately recognizable or by any other mechanical process.
Provided that, the copies made by tracing, printing (movable and unmovable), or through a type-writer shall not
be deemed as printed document.
(b) Copies prepared mechanically of a manuscript or originally typed document may be dispatched in the form of printed document. But such copies shall be recognized under this category only if they exceed Twenty copies.
(c) Personal letter, postal letter, film, gramophone disc, and printed paper punctured for the purpose of an automated musical machine, any printed paper having the price of a stamp exchange rate, blank paper and any other stationery article may not be dispatched as printed document.

(d) The length, breadth, thickness and maximum weight of a printed document shall be equal to that of a letter.
Provided that, in the case of a single book, up to five kilograms may be dispatched.
(e) Printed documents must be closed in a manner amenable to easy inspection while submitting to the post office. The packing must be in an envelope not sealed completely or an open box, tied with thread or both ends open in case of circular wrapping, or any such manner of packing.
(f) In a picture card, printed visiting cards, cards related to Durga Puja, Deepawali, New year Greetings,
congratulations, thank you, courtesy such as condolence, no more than five words should be written apart from the name and address of the sender and addressee.
(g) While sending a printed document by a person to be delivered to another person by enclosing in a special bag, the names and addresses of both the receiver and the sender must be written on it. The weight of such a bag to be sent must not exceed Twenty Five kilograms. The weight of the bag and the total postal charge payable for it must be written on the label. In case, such bag is returned having been unable to be delivered; it shall be returned only upon a second payment of the charge from the sender equivalent to an amount payable to the post office of origin.
(2) Printed Article, in case of size larger than that referred to in Rule (1) or inappropriately enclosed, shall be returned to the sender. In case, a postage stamp  of lower value has been affixed to such printed article, the remaining balance of the postal charge, whichever charge is the lower for either a packet or printed article, shall be appropriated upon delivery. In case, the sender by fulfilling the requisite procedure desires to submit such article to the post office, the fee  equivalent to that of a new article shall be levied.

11. Sample Packet:
(a) A sample must contain credible commercial samples and should not contain the sale price of such samples. Any matter other than the name of the sender and receiver, address, designation, occupation and date of dispatch,
signature of the sender, telephone number, telegraphic address, trademark of the concerned article, number of items, cost based on available weight and main description of cost or nature of the article and other essentials to
be displayed inside or outside, should not be written.
(b) The samples may be enclosed in a bag, packet, box or envelope but in such manner that the contents inside may be immediately examined by opening it or lifting the lid. It is not compulsory to close pack just a single piece of
wood or metal. However, a label must be pasted on such postal item to accommodate the address and the postage stamp.
(c) Even crack prone or breakable sample items may be dispatched in the sample packet in a manner that will not cause harm to the post office personnel or postal runner by packing them securely inside a metal, wooden
or strong cardboard sheet or box.
(d) Liquids, oils and easily inflammable articles should be kept in a well closed container and such container must be kept inside a metal or strong wooden or robust cardboard box and article like cotton, saw dust or a substance that
can absorb the liquid must be placed sufficiently around the box.
(e) Soft and oily articles likely to melt easily such as ointment, soft soap, resin, silk worm, etc. must first be kept inside an inner box or bag and, only then, should it kept in an outer wooden, metal or strong thick leather box.
(f) Colour powder must be kept inside a double cover within a strong tin box inside a wooden box with saw dust. The saw dust must be kept in between the tin box and the metal, wooden or cardboard box. The box prepared in
this manner should be kept inside a bag made of clothing and sealed.
(g) Live bees must be kept inside a box secured from all danger but in such amanner that it could be possible to examine.
(h) Substances that are easily destructible under simple packing shall be  accepted only if contained in a secure manner. Samples of industrial or botanical substances shall be accepted if they have been sealed by the  examining official of the country of origin or if the cover fixed by the factory has been sealed. In such case, assistance must be provided to either open some part of the packet to be sent or received or in any other manner to satisfaction in order to enable the substance inside to be examined,
(i) ⊗………
(j) The length, breadth and thickness of a sample packet shall be equivalent to that of a letter and its maximum weight shall be up to one kilogram.
(k) The postal charge payable for the sample packet must be paid in advance by affixing the requisite postal stamps. In case, the requisite charge has not been paid, a personal letter, note or written document has been enclosed,
the packing is not in accordance with this Rule or postal stamps or other papers exchangeable for money have been enclosed or the limit of weight and measurement has been exceeded or some sale able article has been enclosed, the packet shall be returned to the sender. In case, the sender, upon fulfilling the requisite procedures re-submits such packet to the post office, the fee chargeable for a new item shall be required to be paid.
12. ……..
13. Blind literature packet:
(a) Any document, news print, book, record or plate for teaching alphabets printed in Braille or any special manner for use by the blind are considered as blind literature.
(b) Such articles shall be required to have been sent in the name of some educational institution recognized by the Government of Nepal or sent by such institution. Inside of the packet there should be enclosed articles
printed for the use of the blind as referred to Clause (a) of this Rule, and, apart from the name, list and directions for use regarding the article, no other information must be exchanged in writing or print.
(c) It is mandatory that “Blind Literature” be written on the outside of such article or its cover together with the name and address of the sender.
(d) In case it is covered, both ends must be open or even if not so, it must have been submitted to the post office in a manner amenable to easy checking.
(e) The length, breadth and thickness of blind literature shall be the same as for that of a letter and its maximum weight may be only up to seven kilograms.
(f) In case the blind literature packet does not comply with the above mentioned Clauses it shall not be dispatched and shall be returned to the sender.

 Repealed by the Third Amendment.
Amended by Second Amendment.
Amended by Second Amendment.

14. Registered newspapers/magazines:

(1) Articles defined pursuant to Section
14 of the Act as newspaper/magazine maybe dispatched under subsidized rate by post upon fulfillment of the following procedures:
(a) Newspaper/magazines shall be required to be registered by filling up a form prescribed by the Postal Service Department upon payment of Rupees Ten for at the General Post Office or the concerned District Post Office and for the use of an additional District Post Office one has to pay Two Rupees for each addition District Post Office to the Postal Service Department or concerned Regional Postal Directorate. The number issued upon such registration must be printed in the front page or at a noticeable spot in the back page of the newspaper or magazine.
(b) In order to apply for registering a newspaper/magazine pursuant to Clause (a), the certificate of registration obtained from the concerned District Administration Office, the name of the post office where newspaper/magazine is desired to be submitted the names of thirty actual customers including two copies of the newspaper/magazine must also be submitted. Provided that, in the case of a newspaper/magazine published by a foreign embassy within the country, the certificate of registration need not be submitted.
(c) The copies or bundle of newspaper/magazine may be submitted to the post office with or without wrapper by
keeping both ends open. When folded, the registered number obtained from the Postal Service Department or Regional Postal Directorate or District Post Office or General Post Office must be observable clearly from the outside.
(d) While registering a newspaper/magazine, it should be submitted to the Post Office on the date and time presented by the Chief of the Post Office. On prescribing the Post Office for submission, the Chief of the Post Office may prescribe any post office.
(e) The advance payment of charges payable for newspaper/magazine must be made by affixing a postage
stamp or franking.
(f) Apart from the name and address of the addressee, the number of copies inside the packet, if it is more than one, the name and address of the newspaper/magazine, the number of donors, no other symbol of any kind or any matter shall be written on it.
(g) Apart from the supplementary edition pursuant to Section 14 of the Act, any other kind of paper or substance should not be enclosed inside the newspaper/magazine.
(h) The registration of a newspaper/magazine shall remain valid until the last day of the month of Ashad (tentatively, July 15) of each fiscal year. The publisher of a registered newspaper/magazine should pay Rupees Five and Rupees One for each additional district for renewal at the concerned office. If the renewal is not made within the stated deadline, renewal may be done upon payment of Rupees Six for each district post office within Three months of termination of the deadline. If renewal has not been done even within this period, the registration shall be ipso facto cancelled.
(2) In case Section 14 of the Act has not been abided by or the conditions of this Rule have not been followed, this Rule shall not be deemed to place any  obstacle for dispatching the newspaper/magazine by post. It can be sent by post upon advance payment of charge levied on newsprints.
(3) In case, it is seen that Sub-section (2) and (3) of Section 14 of the Act have not been complied with, the concerned office may immediately cancel such registration.
(4)Newspapers/magazines dispatched from one place at a subsidized rate may not be sent to another place at such rate.
(5) In case, registered newspapers/ magazines are to be sent in bulk, the charge shall be levied on the basis of weight.
(6) Apart from newspapers concerned with news, the newspapers/ magazines (journals) regarded as appropriate by the Ministry of Communications that have been duly registered and are knowledge enhancing and research article
related to literature, the arts, culture, science and the environment may be  registered at the post office at a subsidized rate of Twenty Five percent for dispatch by post in the form of book-post or newsprint.
Provided that, such a facility shall not be granted to newspapers /magazines that promote and advocate or advertise any industry, business, commercial or professional product.

(7) In case, it is seen that the newspapers/magazines that are enjoying the
facility are not fulfilling the conditions prescribed by these Rules or the published
article is not complying with the terms for obtaining the facility, the postal
facilities shall not be granted.

15. A packet of a registered newspaper/magazine pursuant to Rule 14 containing more than one copy may be dispatched by post upon fulfilling of the following conditions:
(a) Each packet must contain only newspapers/magazines of the same date and registered number.
(b) Even in relation to a packet of newspaper/magazines registered separately, it must be required to comply with Clause (d) of Sub-rule (1) of Rule 14.
(c) Only the name and address of the local agent shall be written on the packet. The name of such agent should be notified to the post office of origin before hand by the sender.
(d) Such packet shall not be delivered to the home of the local agent. Such packet shall be delivered to the local agent or his/her representative from the Post Office.
(e) The sender should indicate that the packet shall be delivered at the post office itself.

16. Parcel :

(1) A parcel must not enclose any kind of writing like a written message or one sided written document in the form of a letter other than the inventory of enclosed items.
(2) (a) Except otherwise provided in Sub-rule (1), in case there is any doubt it is doubted that the parcel contains a written message and, upon opening the parcel in the presence of the addressee, if a written message is found, an amount double of that payable for a letter containing such message shall be appropriated from the addressee. Whatever the postal charge affixed on the parcel, it shall not be considered for appropriating such amount. In case, the addressee refuses to pay such full charge or does not pay it on time, such a parcel shall be returned to the sender and the requisite amount of charge shall be appropriated from the sender.
(b) The length of a parcel may be up to one metre. The sum of the thickness plus length should not add up to more than 1.8 metre. Its weight may be up to a maximum of Ten kilograms for surface mail and Five kilograms for air mail.
(c) The configuration of a parcel should not cause any inconvenience and difficulty to the carrier of the mail bag.
(d) Every parcel must be enclosed within a sufficiently robust box, or covering in such manner that no item is liable to be lost or damaged or able to be taken out or dropped. Whileenclosing in such manner, there should be sufficient space for affixing postage stamp, sticking a label or for the post office to be able to write on it the necessary matter.
(e) In case, the following items are enclosed, the parcel must be enclosed in the following manner:-
(1) Valuable metals: A parcel containing such metals must  be encased inside a strong metal box within a wooden
box of minimum thickness of 8.4 mm or a double bag without stitched seams. If it is a plywood box, then it should be 6.3 mm thick and joined at the corners on all four sides with metal angles.
(2) Liquid or quickly liquefiable substance: While sending such a substance by parcel, it should be enclosed within a bottle or such metal container or leak proof box. Such enclosed substance must be packed inside a metal box, hard wood or especially strong cardboard (corrugated card board) with rice husk or sawdust or any other absorbent article.
(3) Dry Colour Powder: Such a substance must be kept inside a strong covering or box. While packing in this
manner, encasement must be done by keeping sawdust or rice husk in a wooden box or strong cardboard of
good quality (corrugated cardboard).
(4) Quickly Inflammable Substance like films: Such substance must be well enclosed inside a strong wooden box or box of article stronger than wood. In the white label on side of the address, it should be written and pasted “Caution”, “Inflammable Substance”.
(5) Highly aromatic or smelly substance: Such substance must be sealed in an air tight container encased in a strong wooden box with rice husk or sawdust in between.
(6) While sending bees, silk or germs that destroy  obnoxious germs: On such a parcel in which the conditions pursuant to Sub-Rules (6) of Rules 11 have been fulfilled must be pasted a white label on which should be visibly written above the address “Live Animal”.

17. The Cost of Postage Stamp to be paid:

(1) A parcel must be submitted to the Post Office by paying the postage charge in advance. Each parcel thus submitted should be registered.
(2) A parcel not fulfilling the procedure pursuant to Sub-Rule (1) shall be returned to the sender. If such article is intended to be re-submitted, the charge payable shall be equivalent to that of a new postal article.

18. Waiver may be given on rent of go-down :In the course of proceeding for a wavier on the custom duty on parcels deposited in the go-down received as donation/grant (Dan Databaya) from some person or organization to a public
organization, the rental charge of the go-down may be waived partially or fully by the Director General on the recommendation of the Chief Postal Officer or the Regional Postal Director.

19. To cause a form to be filled: Regarding a parcel submitted at any post office, or to be sent to any place, the sender shall be required to fill up a form as prescribed by the Director General in order to obtain information on the details
and charges to be levied on the article enclosed in each parcel by publishing a notice in the Nepal Gazette from time to time.

20. Items prohibited to be sent by post through a parcel:

The following items are prohibited from being sent by parcel through post:
(1) An item prohibited or likely to be prohibited by the Act or these Rules.

(2) Items prohibited from being imported into or exported from the country or from being carried to and from one district to another by the Government of Nepal by publishing a notice in the Nepal Gazette.
(3) Items prohibited from being imported into or exported from the country or from being carried to and from one district to another by an official authorized in the concerned matter by the Government of Nepal.
(4) Intoxicating articles other than that to be used for scientific and medical purposes.
(5) Other live germs apart from bees, silkworm or germs that destroy harmful germs exchanged between institutions recognized by the Government of Nepal, or
(6) Items sent to evade custom charge customable article.

21. Action to be taken in case of prohibited items being enclosed: In case any prohibited postal item pursuant to Rule 20 is found during transportation, the matters of proceeding as per Section 54 of the Act or returning it to the sender
shall be as directed by the Director General.

22. Not to affix other item similar to a postage stamp:
(a) Any thing written like a postage stamp, printed or produced in the press or any thing printed or written on the side of the address, that renders it difficult to trace the addressee or makes it susceptible to error in the calculation of the full postal charge, shall not be dispatched by post.
(b) If a postal article violating the provision pursuant to Sub-rule (a) of this Rule is discovered during transportation or prior to delivery, such article shall be delivered back to the sender after levying two times the postal charge from the sender. The postal stamp affixed on such article shall not be considered.

23. Redirection of postal article:

(1) Except otherwise provided in Rule 25, in case the addressee of some postal article is not found and the article is to be delivered from another domestic post office, it will be delivered to the addressee without charging an additional fee. The work of redirection may be done by the post office of origin.
(2) A postal article to be delivered by a domestic post office may be dispatched forward if the postal personnel or representative of the addressee upon fulfillment of the following redirect the same:-
(a) In case the unregistered postal article is returned to the postal runner unopened by the representative of the addressee or is re-submitted to the post office conducting the delivery.
(b) In case a registered article is returned to the personnel of the  delivery post office unopened and without signing the acknowledgement of receipt by the representative of the addressee.

24. Action in case of violation of Rule 23: A postal matter re-submitted upon violation of Rule 23 shall be dispatched by deeming it to be equivalent to a new item submitted to the post office.

25. Provision for additional change for redirection: In the case of a parcel of which the address of origin and the new address falling under the area of delivery of the same post office or no one claiming it or not accepting to receive it apart from the address of the sender falling under the delivery area of the post office of origin, all parcels to be redirected for any other reason shall be subject to an additional charge of 50% to be appreciated upon delivery. However, until the addressee or its representative gives a notice, redirection shall not be done in such manner.

26. Articles to be transported by air mail: With the exception of a post office restricted by the Director General by publishing a notice in the Nepal Gazette from time to time, a postal article may be sent by air route as registered or unregistered letter or postal letter or aerogramme without payment of additional air charge. However, apart from this any other article required to be sent, may be sent, only upon the payment of the prevailing air charge.