Chapter-7 Miscellaneous Provisions
51. To appropriate deficit charges:
In case a postage stamp of lower value has been affixed to a postal article in which a postal stamp should have been affixed pursuant to this Rules, or no stamp has been affixed, such postal article shall be settled according to “Bairang Postal Rules.”
52. Postal charge to be paid in advance:
In these Rules, for whatever postal article, it has been mentioned that postal charge has to be paid in advance, the
affixing of the requisite postage stamps or imprinting by stamping machine or cash payment shall be required to be made as per the conditions and restrictions prescribed by the Director General from time to time.
53. Stamping machine (franking machine):
For the purpose of Rule 52, the seal of the stamping machine shall be brought in use pursuant to Sub-section (1) of
Section 13 of the Act. Such a stamp may be used by the common people by complying with the following conditions and restrictions:-
(1) The stamp generated from such a machine must be of bright red colour.
(2) Such stamp must be affixed on the right hand corner of the front of the postal article.
(3) The charge payable for a license to use such machine shall be as prescribed by the Government of Nepal by publishing a Notification in the Nepal Gazette.
Prescribed in the Nepal Gazette in 2021.4.19 (3 August 1964)
(4) Other conditions and restrictions shall be as prescribed by the Director General from time to time.
(5) All the authority rights regarding whether or not to grant a license for use of such a stamping machine shall be vested in the Director General.
54. Postage stamp not approved for payment of postal charge: The postage stamps affixed in the following manner shall not be deemed to have paid the postal charge:
(1) Postage stamp not brought into circulation by the Government of Nepal,
(2) Postage stamp punched, cut, cancelled or marked for making it void.
(3) A stamp that contains a letter, word, statue or any figure printed or written
(4) Embossed, stamp affixed on a registry envelope without registration.
55. Prohibited from selling postage stamps:
(1) No one shall be permitted to sell postage stamps without a license issued by the Government of Nepal or without
complying with the prescribed conditions.
(2) In case someone violates Sub-rule (1), such person shall be fined up to Fifty Rupees.
(1) This Rule shall not hinder the sale of postage stamp under the following conditions:-
(a) Sale of stamps by a post office,
(b) Sale of stamps by a postal personnel on duty,
(c) Sale of stamps by a philatelic bureau or agency appointed by the Department,
(d) A person or organization appointed by the Director General by publishing a notice in the Nepal Gazette.
(2) The conditions and restrictions to be abided by a stamp seller or a person engaged in the profession related to postage stamps shall be as prescribed by the Government of Nepal by publishing a notice in the Nepal Gazette.
(3) While bringing an International Reply Coupon in circulation, its exchange rate may be prescribed by the Director General on the basis of the convention of the World Postal Organization.
(4) The Director General may prescribe the sale of postage stamps obtained from the United Nations Organization by the post office and Philatelic Bureau.
56. Identity card:
(1) For the proper management of the delivery of postal articles, the post office may issue an identity card by charging a fee as prescribed by the Government of Nepal. The common people may enjoy the use of such identity
(2) The name of the post office that may issue an identity card, the conditions and restrictions and procedure to be abided by in relation to the identity card shall be as prescribed by the Director General.
57. Certificate of submission at a post office:
(1) For a postal article for which the post office does not issue a receipt, the post office shall provide a certificate of
submission in case the following conditions are fulfilled:
(a) Within the prescribed time, the certificate of submission of a postal item together with the postal item should be submitted before the postal personnel appointed for the concerned job by writing in ink.
(b) In the certificate of submission, the name of the addressee and address should be copied in writing in full. For each three items, one certificate may be issued for less than the same. On such a certificate, a postage stamp as prescribed by the Government of Nepal must be affixed. The postal charge for the certificate may also be paid by stamping with a stamping machine.
(c) The counting of the postal articles must be written on the lower portion of the certificate in letters.
(1) The concerned postal personnel upon properly tallying the number of received certificate and the address and
rectifying the errors, if any, must stamp the date and return it to the person submitting the certificate.
(2) The certificate of postal submission pursuant to Sub-rules (1) and (2) shall not be deemed as proof for the purpose of claiming compensation against damage or loss of postal article.
(3) The certificate of postal submission pursuant to Sub-rules (1) and (2) shall not be deemed as a proof for the purpose of claiming compensation against damage or loss of postal article.
58. Postal article may be returned back: Domestic letter, postal letter, aerogramme, registered newspaper/ magazine, commercial sample packet and a registry destined for foreign a country, in case not yet delivered and under condition of dispatch, may be returned to the sender without the consent of the addressee. For return, the following conditions have to be fulfilled:
(a) Any postal article shall not be returned back without the order of the Director General, Regional Postal Director or a postal Chief of Gazetted level.
(b) For returning a postal article, an application must be written for each article and submitted to the post office by affixing a one Rupee postage stamp together with a receipt in case, it is a registry. Once the postage stamp has
been affixed on the application and submitted, it shall not be returned under any circumstance.
(c) In order to return any postal article, only the sender or a person with written authorization from the same may file an application.
(d) The reason for making return delivery must be disclosed in each application. In case such application is intended for action through the Director General or Regional Postal Director, it should be sent in a sealed envelope.
(e) Upon receiving an application by the official mentioned in Clause (a), and if the same deems that the applicant is the right person and that the reason mentioned for return is valid, the official shall give an order for return
delivery; otherwise, the concerned postal articles shall be sent to the addressee.
(f) Regarding the subject of application received by the concerned post office, if the postal chief is a Gazetted Official and the reason disclosed by the applicant in the application is deemed to be valid and that applicant is the
right person, the Gazetted Official Chief may immediately grant return delivery of the postal article. In case the postal chief is of a lower rank than a Gazetted Official, then the same should seek the opinion of the concerned
Controller Office on whether to grant returned delivery and keep custody of the postal article, and shall be required to do as obtained in writing from the Regional Postal Directorate. While delivering the postal article, it should be
returned only to the concerned sender or a person authorized in writing by the same.
(g) In case the postal article is not retained at the concerned post office, the Postal Chief, Director General or Regional Postal Director shall inform the destination post office by a wireless message. However, the cost of wireless
message shall have to be borne by the sender.
(h) In case of submitting an application with respect to a registry letter destined for abroad, a One Rupee postage stamp must be affixed together with the charge required for sending a letter to that country.
59. Period to be retained at Post Office: Upon submission at the post office, the following articles must be dispatched or delivered as follows:-
(a) Letter, postal letter, aerogramme, newspaper/magazine and related registry articles on the same day,
(b) A parcel within Three days,
(c) Newsprint, commercial sample, commercial documents within two days.
60. Notwithstanding anything contained in Rule 59, delivery of a parcel shall as per the time and procedure prescribed by the Director General.
61. Time period over which articles not able to be delivered may be deposited at the destination post office:
(1) In case of no knowledge of the addressee or the addressee residing the another place without informing the post
office and even upon all kinds of enquiry the addressee could not be traced, such ordinary and registry postal articles unable to be delivered, may be deposited at the destination post office for up to Seven days.
(2) Through the Postal Chief, if it has been notified that the postal articles unable to be delivered be retained until the addressee turns up or any other information of such kind has been written, such a postal article may be deposited
up to Thirty One days from the date of receiving it.
(3) In case a redirected postal article was unable to be delivered to the addressee in spite of an attempt to do so, it should not be kept in deposit even for One additional day.
(4) In case the address of a telegram or wireless message cannot be found, it may not be kept in deposit at the destination post office for more than Three days from the date of receiving.
62. Situation when (postal article) may not be kept in deposit: The Addressee, (a) Postal articles unable to be delivered after receiving Notification or refusal to take delivery,
(b) Postal articles unable to be delivered on account of the addressee leaving for a new address or Nepal without notifying the post office,
(c) Postal articles unable to be delivered on account of the demise of the addressee and having no other person to accept the same should not be kept as deposit at the destination post office.
63. Post Box as Delivery Facility: In order to use the facility of a post box for the delivery of unregistered and charges already paid for postal articles, the concerned addressee shall be liable to pay a fee as prescribed by the Government of Nepal. Such fee must be paid in cash to the Chief of the concerned post office. The post office where a post box may be kept and the conditions, restrictions, and procedure related to it shall be as prescribed by the Director General.
63a. Postal Bag Facility: The delivery of postal articles that are not registry may be taken through the medium of postal bag from the post offices, and the conditions, restrictions and procedures related to it shall be as prescribed by the Director General.
64. Charges payable for postal article upon release from Custom Office: In case postal articles received from a foreign country are subject to custom duty, the concerned post office in the course of releasing such articles from the custom
office shall appropriate the custom duty chargeable for each article as prescribed by the Government of Nepal from the addressee.
65. Letter subject to late fee: If a letter, postal letter and aerogramme have been received within the determined time, it shall be dispatched by the designated post. The additional late fee for each letter, postal letter and aerogramme over and above the concerned fee must be paid by affixing postage stamp as prescribed by the Government of Nepal. The post offices where the afore-mentioned articles may be dispatched by post upon receiving the late fee and the procedure of submission shall be as prescribed by the Director General.
66. The postal articles received under dispatch pursuant to Sub-section (a) and (b) of Section 16 of the Act must be sent to the Director General’s Office. Such articles shall be treated as directed by the Director General.
67. Authority Designated : For the purpose of Section 19 of the Act, the power to inspect or cause to inspect all postal articles under dispatch from the post office shall be vested in the following postal personnel:-
(a) Chief Postal Officer of a General Post Office
(b) Chief of District Post Office
(c) Chief of Exchange Post Office
(d) Chief of Ilaka (Area) Post Office
(e) Regional Director or personnel authorized by the same
67. Use of Forms: The specimens and types of forms required to be used in relation to the post and postal articles by the general public and postal personnel and the conditions and procedures to be abided in filling up the forms shall be as prescribed by the Director General.